Working for a business can entitle you to privileges that vary in numerous ways. Those who work for industries in the government, finance, banking, etc… are exposed to sensitive information that needs to be protected at all times. Why should the storage of a business be protected? It is simple to answer that. It contains personal information; confidential data, sensitive data, and information that cannot afford to be leaked. Companies and their C-level employees have trusted their document storage with windows and their Microsoft Office SharePoint for storing and sharing documents. The limitations that our company imposes are, the SharePoint sites can be used only on company systems and certain employees have different access levels. This halts me from being able to work from home unless the company provides me with the luxury of a laptop.
The importance of using SharePoint is to edit and share reports and data throughout the company. Not too long ago, I used to process reports for compliance and would appear on SharePoint and the compliance manager would track the monthly reports. With when time came, I would download the excel spreadsheet and just save it onto the SharePoint site on real –time basis. The down fall here is that there isn't a true collaborating option to process or edit a report. SharePoint is not user friendly because of its small and complicated tabs and options. It also doesn't have updated features that many users prefer such as Google has. SharePoint limits upload memory to 2GB at a time. SharePoint can be very inconvenient when access has been taken off from your username. I has happened to me and it allowed my access back in 24 hours which caused the report to be late. This can be a hassle to struggle with but it happens. Reliability in technology cannot always be 100%. I experienced both during GDrive and SharePoint where my document either does not save or it would just disappear. This would be a straight example of how reliable technology could be.
On the other hand, Google Drive allows much more then what Microsoft does when it comes to sharing and collaborating. Google Drive offers the chance of at least 50 individuals to be logged on to the same document and making edits at the same time. Each user is color coded and is also given a chance to chat while on the document and make communication that way also. You are allowed to view the same time on where the other user is on the document by view the cursor move on their end. Also, not to mention that GDrive gives 5GB for free but due to the business concept, Bank of America would have to purchase a higher degree of memory in order to satisfy the company’s requirements. The primary feature that is very important is ability to access your document any where whether it is online or offline. GDrive has allowed the chance to download a drive on your personal computer where you can open anywhere and not just at work. Google Drive would be an amazing tool to use in our company but at certain divisions of the company. For example, having GDrive for spreadsheets or reports on non personal information or non sensitive data instead of using SharePoint would be ideal. Employees would have the chance to access from home and finish any minor details that they forgot at the workplace. This Google allows the ability to share too many areas of the internet and to the users around the world.
Now that I work with Unique Assets and client accounts, it would be extremely risky to have Google Drive and its cloud technology to hold billion of dollars of information. The access from home will also create a bigger risk if not every CPU is protected the right way. Certain information should just stay at the company to avoid any fraud or loss to BOA. I would recommend that Bank of America should allow the possibility to install GDrive to certain parts of the company to allow easy access to documents and participation for those who might have a presentation or a project to accomplish.C-level employees should ask themselves should have in mind If Google doesn't define a straight forward protection for the company's interests then what should be kept away from Google is the sensitive and personal information the company has. To relate, an article on IBM, which states the ban of Apple’s Siri because a possibility exists of Siri to record any information discussed “inside” the company. This just shows you the importance with what the company works with in order to secure it’s inside information along with the “client’s protection” obviously.
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